Legal matters

Checklist of employing other people

  • You must always act in accordance with employment legislation and collective agreements.
  • You must abide by the Finnish employment legislation. This entails, for example, making sure that all issues related to annual vacations and holiday bonuses are handled in accordance with the current legislation.
  • You must also draw up employment contracts that are in accordance with the terms and conditions set under all the relevant and enforceable industry-wide collective agreements. Such agreements, for example, often set mandatory pay levels and working hours for each industry.
  • You must conduct all employee-related matters in full accordance with all such laws and agreements.

Employer’s responsibilities – taxation

If you are permanently employing more than one person or if over the course of the year you temporarily employ more than five separate persons, register yourself in the Tax Authority’s Employer Register. You must withhold taxes from employees’ salaries using the rates printed on their tax cards and transfer these funds to the Tax Authority’s bank account monthly.

Employer’s responsibilities – insurance policies

You must deduct mandatory employee insurance contributions from employees’ salaries and pay them to the insurance company of your choosing every month. Mandatory employee insurance policies for which contributions are paid include pension insurance and unemployment insurance policies. In addition, you must pay all the mandatory employer insurance policy contributions to the insurance company of your choosing every month. Mandatory employer insurance policies for which contributions are paid include pension insurance, employment accident and occupational diseases insurance, employees’ group life insurance, unemployment insurance and health insurance policies.

Employer’s responsibilities – occupational health service

As an employer, you are required to ensure that your employees have access to occupational health services.

Employer’s responsibilities – employees’ social facilities

You are required to provide your employees with sufficient social facilities in accordance with the requirements set under the Occupational Safety and Health Act and other applicable legislation.

Employer’s responsibilities – safety of employees

You are required to ensure the safety and well-being of your employees while they are at work.